This brochure lists many of the duties expected of a club secretary. 2 0 obj These should be provided by your organization, but if they are not, … Draw up the meeting agenda … Duties of the Club President . The position of Secretary is also a member … This can become a time-consuming role. The job of collecting dues begins when the club’s year begins, whether that is August as is typical of school clubs or January as with service organizations. Formulate and update the clubs calendar of events Club meetings are a big part of the secretary’s role within the club. <> Most members will help you succeed if the tasks and expectations are clearly defined, reasonable, and the members share appropriate interest and skill. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to. Much of the hands-on administrative effort may be delegated to other club officers and volunteers, but responsibility for ensuring the overall, well-run club administration lies with the Secretary. <>>> These include deciding the date, venue, time of the meeting and sending invitations to club members. Collecting Dues Collecting dues is a near-universal job of a club treasurer. <>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> The secretary be committed to the principles and objectives of the organization. In many cases the secretary is also a member of the board of directors. At first glance, the role of school council secretary seems straightforward: You type up the meeting agendas and prepare minutes from each meeting. In some clubs, the secretary may also be responsible for minutes and attendance records for board of trustee meetings. One of the most important duties of a club secretary is to take down the minutes of a meeting. Computer literacy, including the ability to use email and word processing and spreadsheet software, is helpful. TERM OF OFFICE: The term of office shall be one year, the 12-month period beginning on July 1 and ending on June 30. Some management committees have more than one person with formal responsibility for secretarial tasks (e.g. Wavebreakmedia Ltd/Wavebreak Media/Getty Images. The secretary is responsible for keeping accurate records at club meetings (i.e., minutes) and providing monthly meeting minutes to the club members. The office of the secretary is one of the most demanding in the Key Club organization because the secretary manages all of the club’s records, files, and details. Good interpersonal and communication skills are also important. The primary role of the club secretary in an amateur sports club is to provide administrative support to the role of chairperson. ���MǑD��~�bQ��'����w��]�b�bg����/�*Y����ۭ��f{���/؛w�P��rv C�r�u^��r��'��ɒ��� ��l��|��Ň����]s̖j���l)l���%/�L.��C��W��s�ov���/��b��_B�2�2\�ÂcX���Ңʋr4A�Ѐ0�pоɸ�K��}���L-nؑ6�\gK��}ӯ5����v��:2��Y�lY/��#~���Z�=7�L/�f� ��}Ck�w�v�h�|���h��_w� �;ܲG��� Χ��1F�����T���Ĵ�Vm�����\Uy՛�g\��^.��K����e��>����0�� �0z8d�>3v����2ו�-\h�?�TK�f�;���j�'{����o ?��$[��C� ^��D8�. The Secretary is an elected member of the Executive Board and shall be responsible for the following duties: Accurately record the minutes and attendance of all General Membership and Board meetings. %���� Probably the most important legacy the secretary can leave to the club is well-kept records that facilitate a smooth transition when someone else takes the job. The following is not an exhaustive list of what a good club Sec retary should do (and each society will have different expectations of a Secretary) but it gives a good outline of what is expected of you when you are in the role. endobj Student organization officers are responsible for providing all aspects of leadership for the student organization and are responsible for their own actions as well as the actions of all student organization n members. Club secretary officer guide The office of secretary is one of the most demanding in the organization and a good secretary is essential to the proper functioning of any Key Club. Within 5 days of the meeting, distribute the minutes to all board members for review. If you are confused, remember to click the tab "RESOURCES," and under "OFFICER RESOURCES," there are plenty of tip sheets, videos, & packets to guide you to success! QUALIFICATIONS: The secretary shall be knowledgeable in Rotary and familiar with District meetings and procedures. Job Description The school secretary serves as the face of the school, greeting students and parents and providing them with information. Iv��::~�W���j����k/�-K;1B�v����+�U�ۆ��F[�c dwr�>�(wd���Ɓ���~:+!���窎w�}�67��AY�)(����$W�V�V��ڭws�������jv\�?�c��x���*O����U��C����e�c�y-%Es����B*;�����[}_��Ӛcc���K�(D�v {l�&�5)vq�S^�؄���p�M;����ZPF\��Ǐ�wԎ'����G��8�=9�[�ё��C`#mH˃Ʌ��1��^|�y^�~��58�1p�D��q�eu?5�5%h���l6��7����i�p������! Maintain a record of the standing in The District of each Member Club. We make the hiring process one step easier by giving you a template to simply post to our site. This includes letters and emails. Responsibilities include: • The secretary writes letters from the Club to other Clubs/Leagues or individuals • The mail for the Club comes to the secretary who then passes it to the other members or takes it to the meetings to be ‘tabled’ • To prepare the agenda for the next meeting. x��]s�6�=3�xg*��"�NFs���zm�^��M�d���XV*���~��. The duties of a club secretary are: The club secretary has to make necessary arrangements for the club meetings. The secretary shall perform such other duties as prescribed by the president and the alumni chapter. Duties of a Club Secretary A good secretary is essential for any Key Club if it is going to function well. Further questions, contact your District secretary at secretary @ mikeyclub.org an innovative experienced... An outgoing and empathetic personality and the alumni chapter meetings one of the most standard officer roles president! And parents and providing them with information further questions, contact your District secretary secretary. 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